Importing Time Sheet Files

You are able to import time sheet files from 3rd party software vendors into your Payroll program.

Access Master Setup

Before you can import time sheet files, an agency administrator must first enable the Import Time Sheet task to those users whom they want to assign the task.

Select Master Setup from the TenCentral panel.

From the Main Menu screen. Click ROLES.

The Browse Roles screen appears with all enabled roles displayed in a table.

Select and highlight the user role you want to work with and double-click or click

(for example, “Accounting Management”). The Maintain Roles screen opens.

Click

on the toolbar and select Payroll from the module list.

Assign Task to User(s)

Click OK. A Module Tasks screen displays. All the tasks that can be accomplished for the selected module are organized by group on the left side of the screen in the Tasks - No Access Allowed list.

Click

and in the Tasks - No Access Allowed list, click the plus sign next to the Time Sheet group of tasks to expand the task list, and then highlight the “Import Time Sheet” task.

Click

. The “Import Time Sheet” task now displays on the right side of the screen in the Tasks - Access Allowed list.

If you want to assign all tasks within the group, click .

Click

to save and apply your changes. Repeat steps for all users who should have access to the task.

Save 3rd Party Time Sheet File

10.

Save the 3rd party software time sheet file to the appropriate EXE folder, such as (T:\WinTen2\EXE or C:\WinTen2\EXE).

Access Payroll

11.

When you are ready to import the pay rates, log into Payroll. On the Main Menu screen, press and hold down the SHIFT + CTRL + ALT + I keys on your keyboard; the Import Kronos File screen appears:

Note: Do NOT change the first file location displayed in Load Specification File field.

12.

Click the magnifying glass icon

next to the Import File Name field and locate the 3rd party file where you previously saved it (the appropriate EXE folder).

13.

Click OPEN. The selected file will display in the Import File Name field.

14.

Click IMPORT FILE. The file information will display in the table.

15.

Click FINISH to upload the 3rd party time sheet file information to the Payroll program.This overrides the pay rates for current employees who are listed in the file. You can now process payroll checks as usual. See "Processing Payroll Checks".